5 Simple Ways To Make Remote Meetings Effective

Before the Covid-19 pandemic, remote working or working from home was a matter of choice for organizations as well as employees.However, the world has flipped upside down and most of the businesses are now required to switch to remote working.More and more organizations are adopting remote working or HR software to continue with the smooth functioning of their businesses.

One of the aspects of work which has seen a sea change is meetings.Meetings play a vital role in keeping employees connected, providing them the updates, identifying issues, discussing strategies, and collectively overcoming challenges.Whether you are a big or a small organization , meetings are essential to ensure the smooth functioning of business and align resources towards growth.

As we are now working in a remote environment, it is important than ever to have regular meetings and connections.Employees who used to have face-to-face conversations and meetings earlier are now having to meet virtually only. But are these meetings helping you generate value or engage and motivate employees?

And in this remote situation, it is being increasingly seen that the more interactive and engaging your meetings, the more value they generate for your organization.Here are some impressive new ways to make your remote meetings effective:

Schedule Meetings Well In Advance

You would agree that one of the most common problems when remote, is chasing people as they are not physically accessible.Make sure that you plan the meeting well in advance considering the availability of the attendees.Note that you take care of the time zones while you are setting up the meeting.

Start and End Meetings on Time

At the workplace, it was easy to fetch your colleague who has totally forgotten about the meeting.But for remote meetings, your text reminders can still be ignored if they are busy with other important tasks.

Therefore, instead of just putting it up on the calendar, set reminders for that meeting.This will ensure that you don't miss out or be late for the collab.

Encourage Video-based Discussions

Video calls or video-based meetings are make it easier to connect with the team and enhance collaboration.Also, you may not end up interrupting someone as you can clearly see when any participant attempts to speak.

Moreover,'see' and'talk' are together possible only in video-based meetings.These definitely definitely more engaging when you have virtual contact with coworkers.You simply can see and understand their reactions.And then, you can decide on an apt response as well!

Ensure All Members Get A Chance to Speak

In a regular meeting, employees may not hesitate before speaking or discussing what they have on mind. But in remote meetings, it is more likely that employees may have trouble in freely expressing their views.There, keep checking on each of your attendees if they have anything to say or discuss in the meeting.

This will not just enable everyone to speak but also serve as feedback at the end.

Wrap-up With Polished Takeaways

Park some time at the end of the meeting to discuss takeaways from it and check on the status of action items of the previous meeting.Do thank your attendees for participating in the discussion and do not forget to appreciate them for their efforts.

We hope these simple tips will support you in conducting effective remote meetings and make the connect worth while.These are not just mere techniques to organize effective meetings.These serve serve as a basis to develop an open platform for seamless communication.And with seamless communication comes better collaboration leading to better productivity. Here's to better meetings!